Student Pass Policies for International Students
International students must comply with the new Student Pass policies set by the Education Malaysia Global Services (EMGS) or Malaysia Immigration Department. Please adhere strictly to the requirements to minimise delay or other problems that may arise.
- You must forward all the necessary documentation to the Student Enrolment Centre (SEC) before an application can be made for your Student Pass.
- The University will apply for a Student Pass on your behalf.
- A valid passport with a minimum one and half year (18 months) validity is required to apply for a Student Pass.
- You need to obtain a Visa Approval Letter (VAL) from the EMGS prior to entering the country via the University.
- The whole process with COMPLETE DOCUMENTS for application, submission and approval for the Visa Approval Letter (VAL) from EMGS will take approximately 6 to 8 weeks. However, the approval solely depends on the discretion of the Malaysia Immigration Department.
- Once approved, the University will obtain the Visa Approval Letter (VAL) from EMGS, which will be issued by the Malaysian Immigration Department.
- Please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an entry visa before entering Malaysia.
- You must obtain your Visa Approval Letter (VAL) before entering to study in Malaysia to avoid any issues or problems that may arise to study in the country.
Entering Malaysia with Visa Approval Letter (VAL)
- Please note that the Visa Approval Letter (VAL) is ONLY valid for six (6) months.
- Upon receiving your Entry Visa (if required) from the Embassy of Malaysia, you are to inform the University a minimum of SEVEN (7) working days before departing from your country. Please complete the Pick-Up Form (Kuala Lumpur Campus) via the Student Portal. A penalty of RM200 will be imposed for late notifications.
- Bring along a copy of your Visa Approval Letter (VAL), Letter of Admission (LoA) and original school certificate/transcript.
- The University representatives will meet you at the Airport (KLIA, KLIA2) for Pick-Up.
- Please report to the International Support Team (IST) on the next working day after your arrival with your original passport, Letter of Admission (LoA) and original school certificate/transcript.
Social / Tourist Pass
- It is illegal to study in Malaysia under a Social / Tourist pass.
- The University strongly discourage the use of Social Visas to enter Malaysia before receiving your Visa Approval Letter (VAL). Please be reminded that as the University cannot guarantee the approval of your Student Visa/Pass application, it may place your studies at high risk.
Transfer Students from other university
- Any student who wishes to transfer and study at 五一吃瓜官网 University must cancel their Student Pass from the previous college/university. We advise students to submit all relevant documents to the Student Enrolment Centre (SEC).
- Students are allowed to begin their studies with 五一吃瓜官网 University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
- International students are required to complete at least one (1) semester before transferring to other institutions.
- International students are only allowed to transfer to other institutions one (1) time only, in the same level of studies, fulfil English requirement and within the second year of studies.
- Transfer institutions are only allowed for students pursuing their bachelor's degree or higher.
Transfer Students from Other Programme
- Any student who wishes to transfer their programme at 五一吃瓜官网 University must cancel their Student Pass for the previous programme.
- Students are ONLY allowed to begin their studies with 五一吃瓜官网 University once they have obtained the Visa Approval Letter (VAL) from EMGS, which will be sent to the students by the University.
- Students holding a valid pass under the previous programme is not allowed to study in any other programme.
- International students are required to complete at least one (1) semester before transferring to another programme.
- International students are only allowed to transfer to other programme one one (1) time only, in the same level of studies, fulfil English requirement and within the second year of studies. International students who did not fulfil these conditions may proceed with the transfer programme application from their home country.
- Transfer programme are only allowed for students pursuing their bachelor's degree or higher.
- All documents MUST be submitted to the Faculty/Institute/Centre between 3 to 4months before the expiration date of the Student Pass.
- If the Student Pass validity is less than one (1) month during the submission date, please make enquiry for Special Pass application at the Visa Processing Unit (VPU) counter.
- Request for Visa Renewal clearance from Finance Office.
- Once the EMGS has supported the visa renewal application and requested for your passport submission, you may submit your passport to Visa Processing Unit (VPU) based on the conditions below:
- If the previous student pass has a validity of three months or less. We recommend you to submit the passport to Visa Processing Unit as soon as possible if the validity of the student pass is less than 3 months;
- The passport must be submitted to EMGS within 3 months from the date of passport submission request by EMGS. Fail to comply will lead to additional charges by EMGS. Please check the passport request date through ;
- If the student entered Malaysia using the autogate facility. Please ensure the copy of MDAC online verification is submitted together with the student's passport. The online verification can be accessed by the student through AND/OR
- Any additional or ad-hoc requirement(s)/ document(s)/ payment request by EMGS or Malaysia immigration department before, during or after passport submission to EMGS.
- The Approval for Student Pass renewal is subject to:
- Student attendance to be at least 80%
- CGPA – 2.00 and above
- Not exceeded duration of studies (Refer to your Letter of Admission)
- Any additional or ad-hoc requirement(s)/ document(s)/ payment request by EMGS or Malaysia immigration department
Returning Home during holiday/internship (Co-Op)
If you are planning to return to your home country during the semester break, holidays or Co-Op, you are required to inform the Visa Processing Unit (VPU) for advice on your next Student Pass renewal.
- If you renew or change your passport for any reason, please transfer your Student Pass (sticker) from the old passport to the new one immediately as the Student Pass will not be valid in the old passport, once you have obtained a new one.
- If you renew your passport at your home country, please seek advice from the nearest Malaysian Embassy or High Commission for application to obtain an Entry Visa (if required) on your new passport before entering Malaysia.
- If you renew your passport at your Embassy or High Commission in Malaysia, you may proceed to the Visa Processing Unit (VPU) after receiving your new passport.
- You are required to bring your old and new passports to the Visa Processing Unit (VPU) in order to prepare the necessary documents for the Student Pass transfer.
- There will be charges for the Student Pass transfer based on the nationality.
- The duration for transferring the Student Pass (sticker) would be 14 working days upon submission to the Visa Processing Unit (VPU). However, the approval solely depends on the discretion of the Malaysia Immigration Department.
- In the event that you lose your passport in Malaysia, you need to do the following steps:
- Lodge a police report. With the police report, proceed to your Embassy or High Commission to make a new passport. Upon obtaining your new passport, proceed to the Visa Processing Unit (VPU) with a copy of your police report certified by the Police Station to obtain your new Student Pass sticker for your new passport. A supporting letter from Embassy or High Commission may required upon request by EMGS or Malaysia Immigration Department.
Defer Studies
- If you wish to defer your studies due to non-medical reason, you will have to cancel your student pass and return to your home country.
- You are required to report to your faculty with a confirmed air ticket, and to the Visa Processing Unit (VPU) for the student pass cancellation application.
- There will be charges for the Student Pass Cancellation.
- You are required to reapply for new VAL if you wish to continue your studies for the following semester.
- Failure to comply with this procedure, EMGS / Immigration department has the right to terminate your student pass and you can be blacklisted from entering/staying in Malaysia.
Completion of Studies
- You shall cancel the Student Pass once you have completed the programme.
- You are required to complete the Online Completion/Withdrawal Form and obtain the approval from your faculty before leaving to your home country/transfer university and obtain approval for the deposit refund.
- If you received a job offer in Malaysia and wish to apply for working permit, you must bring the Offer Letter from the company for a Student Pass Cancellation.
- If you wish to leave for your home country, you must bring along a confirmed air ticket for a Student Pass Cancellation.
- There will be charges for the Student Pass Cancellation.
- Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.
Withdrawal
- If you wish to withdraw from your studies, you are required to complete the Online Completion/Withdrawal Form before leaving to your home country/transfer university and obtain approval for the deposit refund.
- If you wish to transfer to another University, you are required to bring the Offer Letter from the new university for a Student Pass Cancellation.
- If you wish to leave for your home country, you are required to bring along a confirmed air ticket for a Student Pass Cancellation.
- There will be charges for the Student Pass Cancellation
- Failure to comply with this procedure, the University will notify the Immigrations Department and EMGS.
- Please be reminded that you are required to carry your passport/Ikad at all times when travelling in Malaysia.
- For further enquiry, please drop by the Visa Processing Unit (VPU) at 2nd floor, Block A. Our office hours are between 9am to 5pm, Monday to Friday (except Public Holiday) or e-mail to [email protected]
Frequently Asked Questions
1. Who is ‘International Student’?
-
2. Does every international student need a Student Pass to study in 五一吃瓜官网 University?
Yes. It is a mandatory requirement for an international student to apply for a Student Pass if he/she has been accepted by any educational institution to pursue full-time studies in Malaysia.
-
3. How do I apply for the Student Pass?
To apply for the Student Pass, please coordinate and send all the necessary documents to Student Enrolment Centre. The department will assist accordingly.
-
4. When should I apply for the Student Pass?
Only registered students can apply for the Student Pass. As the Student Pass application will take around one (1) to two (2) months to approve, please confirm your registration at least three (3) months before the intake date, with complete application document and proof of payment as stated in the Admission Procedure.
-
5. How will I be notified if the Student Pass application has been approved?
Once approved by the Immigration, the University will notify you via email. You may also check the status of your application at . Please read the steps via /Admission-Pre-Arrival/international/kuala-lumpur-campus before you travel to Malaysia.
-
6. What is a Single Entry Visa?
If you require a Single-Entry Visa (SEV) to enter Malaysia, please apply at the Malaysian Embassy or Consulate in your home country, before traveling to Malaysia.
You can visit the EMGS website at to view the list of countries that require a Single-Entry Visa (SEV) before entering Malaysia.
Be aware that this list may change without prior notice, as determined by the Malaysian Immigration Department. You are advised to check this page regularly for the latest updates.
-
7. Any other alternative beside Single Entry Visa?
If you require a Single-Entry Visa (SEV) to enter Malaysia, you may also consider applying for an eVISA. This online platform enables foreign nationals to conveniently apply for an electronic visa to enter Malaysia.
The eVISA facility became available to international students from all countries on 15 November 2021. This applies to all international students who require a Single-Entry Visa (SEV). For more information on how to apply for the eVISA, international students can visit the Malaysian Immigration Department’s website at .
If you encounter any issues with the eVISA, please contact the eVISA Live Chat Support, which is available 24/7. You can access this support via the following link: .
-
8. How long will the processing of the Single Entry Visa or eVISA take?
This depends on the Malaysian Embassy's protocol in your country or Malaysia Immigration Department. As per normal practice, it should not take more than three (3) working days. However, approval subject to their discretion.
-
9. How can I get the the copy of the VAL?
The University will send you the copy of your Visa Approval Letter (VAL) via email once it is approved by Malaysia Immigration Department.
Alternatively, you can download the electronic Visa Approval Letter (eVAL) via the EMGS Mobile App on your smartphone. This app can be downloaded using the link provided:
-
10. Can I study in Malaysia under a Social/Tourist Pass?
No. It is illegal to study in Malaysia under a Social/Tourist Pass. Students are NOT ALLOWED to enter the country via any other pass other than the Student Pass.
-
11. When do I travel to Malaysia?
Once you received the VAL. You are required to report to 五一吃瓜官网 University on the nearest intake date of the programme that you enrolled for. The intake date: /intakes-and-calendar
-
12. How do I request for the Pick-Up service?
You will have to provide us with your arrival information. Please complete the online Pick-Up Form on the IIS student portal. An email will be sent to you on how to log in the IIS System. Please ensure that you submit the completed Pick-Up Form by clicking here at least SEVEN (7) working days before your departure date to facilitate the complimentary pickup service. A penalty of RM 200 will be imposed on late arrival notifications. We will notify you via email once we have received the Pick-Up and provide you with all the pick-up arrangement.
-
13. What should I do if the representative does not show up after 10 minutes?
Please make a phone call to the 五一吃瓜官网 representative for clarification.
-
14. What should I do at the immigration checkpoint?
Please make sure that the Immigration Officer stamp the Entry Visa stamp (with entry date) on your passport.
-
15. When should I report to 五一吃瓜官网 University after Pick-Up?
Please report to International Office, 五一吃瓜官网 University (Level 2, Block A) on the next working day at 9am. Bring along your passport, Letter of Acceptance and VAL for verification purpose.
-
16. When will I get a Student Pass/Sticker inserted into my passport?
This normally takes around one (1) month if you include the medical examination and fulfil all the post entry requirements.
-
17. What is the validity of the Student Pass?
The Immigration Department of Malaysia will issue the Student Pass for a maximum of 12 months or if the programme duration is less than 12 months, the validity of the Student Pass will be the same as the duration of the programme you enrolled for. However, the Indonesian students are given the option to apply for a pass with a 24 months validity depending on the duration of the programme.
-
18. Do I need to go through a medical examination after arriving in Malaysia?
Yes. You must undergo a medical check-up within two (2) days of arrival in Malaysia. Once you have reported to 五一吃瓜官网 University, you will be guided on the Post-Arrival procedures including the medical check-up.
-
19. Can the Social Pass be converted into Student Pass?
No. Effective from 1 January 2014, foreigners holding Visit Pass (Social) who wish to study in Malaysia cannot convert their passport to Student Pass in Malaysia.
-
20. I am currently under a Student Pass of another university in Malaysia. Once I withdraw from the current university and do not plan to return to my home country, can I use the Student Pass to pursue my studies in 五一吃瓜官网 University?
No. You are NOT ALLOWED to pursue your studies in any university in Malaysia under a Student Pass issued for another university or without the Visa Approval Letter (VAL). Issuance of the VAL will take around two (2) months by EMGS. You are only ALLOWED to pursue your studies in 五一吃瓜官网 University once the VAL has been issued.
1. I have completed the current programme I enrolled for and I would like to progress to a higher-level programme next semester. Should I apply for a new Student Pass?
-
2. Do I need to leave the country while waiting for the approval of the new Student Pass?
You may stay in Malaysia while waiting for the approval. However, it is subject to change by Malaysia Immigration Department.
-
3. How long will the processing of the new Student Pass take?
Processing of the new Student Pass will take at least one (1) to two (2) months.
-
4. What is Special Pass?
The Immigration Department of Malaysia will issue a Special Pass if your Student Pass is valid less than five (5) working days.
-
5. Am I required to go for a medical check-up?
Yes. You are required to do so. Please proceed to the International Support Team (IST) once you have cancelled your Student Pass to request for a medical check-up appointment. Fail to adhere to this protocol, your application for the Student Pass will be cancelled.
-
6. Am I allowed to go back to my home country while waiting for the new VAL?
Yes, please keep in mind that you will need to follow the new student process. This includes applying for a new Single Entry Visa at the Malaysian Embassy or eVISA (if required). Additionally, make sure to request the airport pick-up service at least seven (7) working days before arrival.
-
7. My current Student Pass is still valid for a few more months. I feel like it’s a waste to cancel it now. Can I cancel it later?
No. You are required to cancel your current Student Pass immediately to enable you to proceed with the new Student Pass for the new programme.
1. Do I need to apply for a new Student Pass if I would like to change to another programme?
-
2. Do I need to leave the country while waiting for the approval of the new Student Pass due to this reason?
You are allowed to transfer programme (within the same level i.e. from Degree to Degree) only once during your first or second year of studies. To be eligible, you must complete at least the first semester of your main programme and fulfill the English requirement without leaving the country. Students outside these categories can also transfer programme but you will need to leave the country to do so.
-
3. How long will the processing of the new Student Pass take?
Processing of the new Student Pass will take at least one (1) to two (2) months. However, the approval solely depends on the discretion of the Malaysia Immigration Department.
-
4. What is Special Pass?
The Immigration Department of Malaysia will issue a Special Pass if your Student Pass is valid less than five (5) working days.
-
5. Am I required to go for a medical check-up?
Yes. You are required to do so. Please proceed to the International Support Team (IST) to request a medical check-up appointment once your Student Pass has been cancelled.
-
6. Am I allowed to go back to my home country while waiting for the new VAL?
Yes, please keep in mind that you will need to follow the new student process. This includes applying for a new Single Entry Visa at the Malaysian Embassy or eVISA (if required). Additionally, make sure to request the airport pick-up service at least seven (7) working days before arrival.
-
7. My current Student Pass is still valid for a few more months. I feel like it’s a waste to cancel it now. Can I cancel it later?
No. You are required to cancel your current Student Pass immediately to enable you to proceed with the new Student Pass for the new programme.
1. What is medical screening?
-
2. Why do I have to undergo a Malaysian medical screening procedure?
It is a mandatory requirement determined by the Government of Malaysia to protect the health of Malaysian residents. The Ministry of Health (MOH) has laid down a criterion for the assessment of the international students’ health condition, which must be complied with. The criterion does allow students to do an appeal for any negative or abnormal results.
-
3. What happens at the medical screening?
Your blood and urine specimens will be taken from you at the clinic. The result of your health check will determine whether or not you should stay in Malaysia based on the MOH criteria. Please note that EMGS is not permitted to discuss the outcome of your screening and/or your appeal as this information is confidential. All related clarification shall be sought directly from the doctor at the panel clinic. Please bring along a copy of your passport to the panel clinic for medical screening.
-
4. What should I do if I failed the medical screening and how do I make an appeal?
To appeal, you must return to the same clinic within seven (7) days of receiving the notification from EMGS. The doctor will assist you with the process. Please be aware that you are responsible for all costs related to the screening, which must be paid directly to the clinic. If you do not pass the second screening, you will need to return to your home country, as EMGS will not issue the Student Pass.
1. What is the process of the Student Pass renewal?
-
2. When should I submit the application document for the renewal of the Student Pass? And what are the documents needed?
Please submit the application document to the Faculty/Institute/Centre three (3) to four (4) months before the expiration date of the current Student Pass. For required documents, please refer to the Renewal of Student Pass Application Checklist.
-
3. When should I submit my original passport for issuance of the Student Pass renewal?
Once EMGS has supported the visa renewal application and requested your passport submission, you may submit your passport to Visa Processing Unit (VPU) based on the conditions below:
- If the previous student pass has a validity of three (3) months or less, we recommend you to submit the passport to Visa Processing Unit as soon as possible.
- The passport must be submitted to EMGS within three (3) months from the date of passport submission request by EMGS. Fail to comply will lead to additional charges by EMGS. Please check the passport request date through: ;
- If the student entered Malaysia using the auto-gate facility; Please ensure the copy of MDAC online verification is submitted together with the student's passport. The online verification can be accessed by the student through ; AND/OR
- Any additional or ad-hoc requirement(s)/ document(s)/ payment request by EMGS or Malaysia immigration department before, during or after passport submission to EMGS.
-
4. Can I renew my Student Pass if my passport expiration date is around the corner?
Please renew your passport immediately if the validity is less than 18 months before you submit the Renewal Application. However, to enable you to stay legally in the country and continue with your studies, you may apply for a shorter period of Student Pass while processing on your passport renewal.
-
5. Can I renew my Student Pass if my CGPA is lower than 2.0, and/or attendance is less than 80%?
You are required to request for a Supporting Letter from the Faculty/Centre to explain the reason of the low CGPA and/or low attendance and the Dean/Director should sign the letter. However, the approval solely depends on the discretion by EMGS/ Malaysia Immigration Department.
-
6. What should I do if I just realised that my Student Pass has expired, or going to expire within few days?
Proceed to the VPU immediately. The staff will guide you accordingly. Please do not wait until the Student Pass expire as you will be considered as overstaying in the country without a valid visa/pass. Students who have overstayed in Malaysia will be brought over to the Malaysia Immigration Department for questioning by the Immigration Enforcement Officer, accompanied by the VPU officer. Final decision will be made by the them. Any penalty imposed by the them for overstaying or any other penalties (MYR1, 000 – MYR10, 000) must be borne by the student.
1. Upon the completion of my studies, I would like to leave Malaysia for good. Should I cancel my Student Pass?
-
2. What should I do if I want to withdraw from 五一吃瓜官网 University?
Please submit the Online Completion/Withdrawal Form and proceed to Visa Processing Unit for further advise on the cancellation of the Student Pass.
-
3. When should I submit the application document of the cancelation of the Student Pass? And what are the documents needed?
Please refer to the Shorten and Cancelation of Student Pass Application Checklist.
-
4. Do I need to cancel my Student Pass in the event of deferment?
If you wish to defer your studies due to non-medical reason, you will have to cancel your student pass and return to your home country. You are required to re-apply for a new VAL if you wish to continue your studies for the following semester. Failure to comply with this procedure, EMGS/Immigration department has the right to terminate your student pass and you can be blacklisted from entering/staying in Malaysia.
-
5. When should I book the flight ticket for the Student Pass cancellation?
Please proceed to Visa Processing Unit and our staff will advise you accordingly.
1. What should I do once I have received a new passport?
-
2. What should I do if I lost my passport?
You are required to report to the VPU immediately. The VPU officer will assist you to lodge a police report at the nearest police station. Proceed to contact your Embassy/High Commission in Malaysia or Passport Department in your country to issue a new passport for you. Once you have received a new passport, immediately submit to the VPU to proceed with the Transfer Student Pass Application in which a new Student Pass (sticker) will be printed and pasted in your new passport.
-
3. When should I submit the application document for the transfer of the Student Pass? And what are the document needed?
Please refer to the Transfer of Student Pass Application Checklist.
-
4. When will I get my passport back?
The duration for transferring the Student Pass (sticker) would be 14 working days upon submission to Visa Processing Unit (VPU). However, the approval solely depends on the discretion of the Malaysia Immigration Department.
1. Can I apply for the Dependent Pass for my family?
-
2. My Dependent Pass will expire soon; do I need to apply for renewal 3 months before the expiration date as a Student Pass?
Please make sure that you have already renewed your Student Pass before you can renew the Dependent Pass. For required documents, please refer to the Dependent Pass Application Checklist.
